I posted a blog article How to Get the Most Out of Meetings that was mainly towards those who had to schedule and set them up. Now, I am going to help out my fellow employees on how to actually benefit from those meetings and not just think it is a waste of time.
In the other article, I mentioned that the boss should ask the employee when a good time to schedule a meeting. Why? You know your work flow and you also know what needs to be done right away and what you have time to complete. Strategically think about how much time you can squeeze in for a session with your boss and of course, how much time needs to be allotted. Make sure to squeeze in extra time for unexpected questions from both sides.
How to Benefit From Employee Meetings:
- Make sure to schedule the meeting (if boss requests your input) around your work productivity so you don’t have to fall behind on your assignments.
- Create a list of questions and topics you would like to go over with your boss or other employees if it is a group conference. Apart from creating the list last minute, you should always have a list of things that you would like to ask or go over so you don’t end up forgetting like I sometimes do.
- Along with creating a list of questions and topics, make sure to speak up about them in the meeting. I used to create my list and then when the time came I fell silent and just listened and nodded. Which the majority of the time I didn’t listen. I was trying to convince myself to actually ask my questions. If you don’t ask you will never get an answer. If the topic you want to discuss is a concern, your boss will most likely not be aware until your make it known.
- Bring your notepad. Not only the list of questions and topics, but bring a notepad or notebook to jot down notes so you don’t forget. Make a distinction on what is important and write it down. This notepad will also be handy when you think of questions in the meeting as well. You can quickly write them down and wait for an opening to ask.